G Suite Team Drive Access Levels
Team Drive is a feature in G Suite which is similar to Google Drive but is owned by teams rather than individuals. The access levels help to enhance the collaborative feature of Team Drive.
G Suite provides Team Drives to its business, enterprise and education users.
Team Drive is a shared space which is used by teams to store, access, search their files and folders from anywhere, anytime and any devices.
It is a bit different from Google Drive as it does not affect the availability of the files if the user left. The files stay exactly where they are so that the team can continue to access and share the information. In other words, it does not harm the productivity and the work must go on.
Like Google Drive, Team Drive also offers different access levels - Full Access, Edit Access, Comment Access, and View Access.
The role of edit, comment, and view access are same in Team Drive as in Google Drive.
Recently, according to the G Suite updates, the name of the access levels have been changed and a new access level has been added.
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Full Access is now known as Manager.
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Edit Access is now known as Contributor.
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Comment Access is now known as Commenter.
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View Access is now known as Viewer.
A new access named “ Content Manager “ has been added. Let’s see what are the roles/ tasks that can be performed by users with different access modes in Team Drive.
|
Task/Role |
Content Manager |
Manager |
Contributor |
Commenter |
Viewer |
|
Can view the files |
yes |
yes |
yes |
yes |
yes |
|
Can comment on the files |
yes |
yes |
yes |
yes |
No |
|
Can make, approve and reject modifications |
yes |
yes |
yes |
No |
No |
|
Give access to specific files |
yes |
yes |
yes |
No |
No |
|
Move files to Trash |
Yes |
Yes |
No |
No |
No |
|
Restore Files from Trash |
Yes |
Yes |
Yes |
No |
No |
|
Permanently delete files from Trash |
No |
Yes |
No |
No |
No |
|
Add/Remove people from Team Drive |
No |
Yes |
No |
No |
No |
|
Modify Team Drive Settings |
No |
Yes |
No |
No |
No |
|
Delete the Team Drive |
No |
Yes |
No |
No |
No |
Note:
1. In case of new Team Drive Members, the default access level will be Content Manager which was earlier Full Access.
2. Request for grant access to the file will go to the file creator and if he/she is not a member of that file any longer then it will go to the Full Access member i.e Manager.
Accessibility of Team Drive for G Suite Basic Users
The accessibility of the G Suite Basic users completely depends on whether Team Drive is located - Internally or Externally.
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If Internally - By internally we mean the Team Drive is located in the same domain in which the user exists. If abc is a user of xyz.com domain then abc can be only a viewer of the file in the Team Drive.
If Externally - By externally we mean the Team Drive is located in another domain. If abc is a user of xyz.com domain then abc can be a Manager of the Team Drive File that is located in uvw.com domain.
