Tour with Google Docs
Google Docs is a free Web-based application in which documents and spreadsheets can be created, edited and stored online. This article is a complete guide about Google Docs.
Google Docs is a Google’s browser-based word processor. Here the user can create, edit, and share documents online and access them from anywhere with an internet connection.
What differentiates Google docs from main desktop application Microsoft Word are its granting permissions. It is a first-word processor which offers shared online document editing. (Which includes view, comment, edit)
When a user shares a file with someone, the user can choose what they can do with it.
1) View: People can view, but can’t change or share the file with others.
2) Comment: People can make comments and suggestions, but can’t change or share the file with others.
3) Edit: People can make changes, accept or reject suggestions, and share the file with others.
There are also advanced features which allow the user to set the expiration date, prevent editors from changing access and adding new people, disable options to download, print, and copy for commenters and viewers
How to use Google Docs :
Google Docs is just used like Word Documents.
Create New documents, share documents amongst the team and collaborate in real time.
We’ll show the basics below.
How to Create Google Doc
Go to this address: docs.google.com
Click on blank
Or File > New > Document or File > New > From template
How to save a Google Doc
The user doesn’t need to remember to save the file here comes another feature of Google Docs that is Real time-saving.
The files that are created are automatically stored in Google drive, the online storage component of Google's Online office suite.
Hence there is no save button.
How to download Google Docs.
Google stores the documents in Google Drive. To download a Google Doc to the computer instead, go to File > Download as and choose the desired file format.
How to Email a Google Doc
If the user wants to download the document because the user wants to email it, the user can do that directly from the document.
Go to File > Email as an attachment, choose the file format to want to attach, and fill email address.
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How to share a Google Doc :
Rather than emailing a document, however, it is suggested to share it.
These are because sharing allows everyone to see and work on the same version of the document.
Another feature which is very useful and used to differentiate between different users, is known as cursor differentiation which allows to see the different user working on the same page at different point.
This method helps in creating conflicts copies or duplicating the work.
Note: The recipient does not need a Google G Suite account to view or edit the document.
To share the Google Doc within the document, Click at the share button in the top right, there will be several options.
Click the get shareable link in the top right. The link will be copied to your clipboard and next to Anyone with the link, adjust the access level from the default can view to can edit, can comment.
If the users make changes, click Copy link to refresh the copy in your clipboard.
Inside the same menu, it can also be turned off so that the link is not shared, means only specific people can access the document.
Enter the names or email address of the desired recipient. Note that the default access level with this method is can edit. Click the pen icon to the right to change this to can view or can comment.
Click advanced in the bottom right to control link sharing, to invite people, and to control owner settings, like preventing fellow editors from changing access and adding new people.
Track Changes in Google Docs :
When we make a lot of changes in Google Docs or when shared with others want to check the changes made by others we can go for File ->Version History
Here the user can see the whole changes made in the file.
