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Manage the Users Drive and Docs Data with G Suite Admin Console

Manage your confidential data when you need to delete users. You can set features and application ON/OFF for a user in your organisation. These settings are used to manage your Drive files and data thereby ensuring Company Data Privacy and protecting sensitive information.

Manage the Users Drive and Docs Data with G Suite Admin Console

Google Drive is a virtual storage space implemented by Google where you can save your data in the form of docs, sheets, slides, forms etc. Google Drive is a safe place for all your organizational files and puts them within reach from any smartphone, tablet, or computer. Files in Drive – like your videos, photos, and documents – are synced up safely so you can't lose them. You need to manage these drive files for the different users as per your need.

Now coming to Drive and Docs settings, as a G Suite administrator, you can control how users in your organization manage Google Drive files and folders in order to ensure data security. 

In Drive and Docs Settings there are below options-

  1. Transfer Ownership

  2. Features and Applications

  3. Templates

  4. Activity Dashboard

  1. Transfer Ownership: 

You can transfer the ownership of all the files from one user to another. The original owner of the files will still be able to access the files as he/she will be provided edit access to the files. This feature is useful at the time of deleting a user as it ensures that the files created by the user being deleted, are not lost.

  1. Features and Applications:

You can manage which features and application you want to set for different users as per your understanding.

  • Offline: You can allow users to disable or enable offline access. 

  • Control offline access using device policies: Copies of recent files are only synced and saved on devices if you've defined a managed policy to do so. 

  • Allow users to enable offline access (recommended): Copies of recent files will be synced and saved on the user's computer and computers they trust.

  • Drive File Stream: You can allow Drive File Stream in your organisation. Drive file stream is used to transfer all data and files from the cloud to the local computer.

  • Drive: Permit users to download, install and use Backup and Sync. It is used to store and sync all files locally on your computer.

  • Drive SDK: Let users access Google Drive with the Drive SDK API.

  • Add-Ons: Allow users to install Google Docs add-ons from the add-ons store.

  1. Templates: 

Allow users in your organization to find and use organization-specific templates from the Docs, Sheets, Slides, and Forms home screens. You can manage the category of Organization-Specific templates as per your needs.

  • Business Forms

  • Calendars & Schedules

  • Finance & Accounting

  • Labels and Business Cards

  • Letters & Faxes

  • Planners

  • Presentation Design

  1. Activity Dashboard Settings: 

It is a Dashboard where you can see the Viewer history, Viewer trends, Comment trends, Sharing History. As an administrator, you can give access to view history or sharing history to the users of your organization. 

  • User View History: You can manage who can see individual user views in the activity dashboard.

  • Access to View History: you can give access to viewers and Viewer Trend in Activity Dashboard.

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