Google Workspace vs Microsoft 365 - How to Choose the Right Productivity Suite for Your Organization?

Google Workspace:  

Google Workspace is a tool which provides a business with an expert appeal. Starting from a private company to an advanced business, this is expected to do the business that adopts it as exemplary. Google Workspace incorporates Gmail, Google Docs, Google Sheets, Slides, Google Drive, Meet, Hangout, Google Classroom, Jam board, Google Vault and more in its productivity suite. In 2006, Google presented "Gmail for your Domain" which included Gmail, Google Calendar, Google Talk, and Google page maker. In the year 2007, Google Docs was added. Google Drive was presented by Google in 2012 which had a limit of just 5 GB of storage. In the following year, the Drive limit was stretched out to 30 GB of storage.

Google Workspace Tools:  

• Gmail: Google Workspace offers domain based mail service. Suppose you have a company named ABC and you have purchased a Google Workspace plan. Google Workspace offers to have the mail id name @abc.com.
• Google Drive: Google Drive is very important for the storage service as it offers unlimited storage to keep all important documents. Google Drive was introduced in 2012 that includes unlimited storage service for the Business plan or Enterprise plan.
• Google Docs, Sheets, Slides: Google Docs, Google Sheets, and Google slide all are the most important part of a business as it is very secured and protected. 
• Google Workspace also includes Calendar, Google Keep, Hangout, Google Vault, Google Current, Jam board etc.

Google Workspace Plans & Current  Pricing:   

1. Business Starter –  ₹125 INR /user/month

This Plan offers,

• Customizable and secured business email
• Video meetings with 100 participants
• 30 GB cloud storage/ user
• Security and management controls
• Standard supports

2. Business Standard – ₹672 INR /user/month

This Plan includes,

• 150 participants in video meetings + recording
• 2 TB cloud storage/ user
• Security and management control
• Standard support (paid upgrade to enhanced support)

3. Business Plus – ₹1260 INR /user/month

This Plan includes,

• Customizable and secured business email ( along with eDiscovery, retention )
• Video meetings plus recording, attendance tracking with 500 participants 
• 5 TB cloud storage/ user
• Enhanced security and management control, which includes Vault and advanced endpoint management
• Standard support (paid upgrade to enhanced support)

4. Enterprise Plans –

This Plan includes,

• Customizable and secured business email plus eDiscovery, retention, S/MIME encryption
• 500 participants in video meetings plus recording, attendance tracking, noise cancellation, in-domain live streaming
• As much storage as you require
• Advanced security, management and compliance controls, including Google Vault, DLP, data regions and enterprise endpoint management
• Enhanced support (paid upgrade to Premium Support)

Microsoft 365:  

Microsoft 365 is a collection of Microsoft office tools like MS Word, Excel Sheet, Powerpoint, Skype, Outlook, One drive, Share point, etc. MS365 is also very popular having millions of users. In the 90s Microsoft had no competitors and their tools were the only option for Business. The brand Office 365 was introduced in 2016. In March 2020, Microsoft revealed customer-oriented tools and MS365 included MS tools. 

Microsoft 365 Tools:- 

• OneDrive - This tool helps to secure file hosting in the cloud and synchronize files across all of your devices as well as share them with colleagues.
• Word, Excel, Powerpoint: The most popular productivity tools of Microsoft are MS Word, Excel sheets and Powerpoint. With MS365 users get the benefit of using documents, spreadsheets and slide presentations in the cloud.
• Yammer - Yammer is an enterprise social networking tool, like “Facebook for your business.” This tool is used for sending ideas and communications that don’t necessarily require an instant response, like brainstorming or sharing news. It's a great enabler for the Leadership team to engage better with the employees.
• Skype and Outlook: Skype is also a popular service of Microsoft as they first introduced video conferencing and calling apps. Skype business is available for conference and meeting proposals. Outlook is a group like Google Group to share the documents and links.
• Other services offered by Microsoft are Teams, One Note, Share point or Sites, etc.

Microsoft 365 Plans & Current Pricing:

1. Microsoft 365 Business Basic - ₹ 125 INR  user/month

This Plan Includes,

• Chat, call, meet up to 300 users
• Web and mobile versions of Office apps
• Cloud storage of 1 TB
• Business-class emails
• Standard security
• Anytime phone and web support

2. Microsoft 365 Apps for business - ₹ 595 INR user/month

This plan includes,

• Desktop versions of Office apps with premium features
• 1 TB cloud storage 
• Standard security
• Anytime phone and web support

3. Microsoft 365 Business Standard -  ₹ 660 INR user/month 

This plan includes,

• Everything that includes in Business Basic, plus:
• Premium features Desktop versions of all Office apps 
• Easily host webinars
• Attendance registration and reporting tools
• Manage customer appointments

4. Microsoft 365 Business Premium -  ₹1585 INR user/month 

• Everything in Business Standard, plus:
• Advanced security
• Access and data control
• Cyberthreat protections

Google Workspace vs Microsoft O365- How To Choose the Right Productivity Suite?

Both Google Workspace and Microsoft 365 have their own benefits and applications. It’s difficult to say which is the more effective tool. For a business appeal, both tools are important and both are very useful.  It depends on the organizational needs and priorities which application is preferred over the other.

Infiflex helps you grow your business & to choose the best product for your organization as we are the Google workspace premier partner and Microsoft Partner in India.