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Why Google Sheet is the Ideal Choice of Current Generation?

This article briefly explains the various advantages and features that Google Sheet has and provides as an effective tool for data interpretation and analysis.

Why Google Sheet is the Ideal Choice of Current Generation?

The most common general uses for spreadsheet software are to create budgets, produce graphs and charts, and for storing and sorting data. Within business spreadsheet software is used to forecast future performance, calculate tax, completing basic payroll, producing charts and calculating revenues.

Google sheet is an ideal solution and it's highly secure, easy to use. Google constantly upgrades its usage and features to make it more collaborative and updated to match the functionalities of the already known and used Microsoft Excel which forms the core of the market in terms of tools used for data analysis and interpretation.

Key Features and utilities of Google sheet are mentioned below:-

1. Create group collaboration projects via Google Sheet

Google Sheet provides you with the opportunity to develop group collaboration projects that allow your learners to interact with one another and benefit from the experience and skills of their peers. For instance, you can create an exercise in which they must create a spreadsheet based upon core concepts of the eLearning course. Each learner is encouraged to add to the sheet and offer his/her valuable input. They can even leave comments for each other or chat directly via Google Hangouts if they have a question or concern that requires further discussion.

2. Share resources and references in real-time

With Google Sheet, eLearning developers and online educators are able to share links and resources with learners in real-time. You can simply create a spreadsheet of the references or websites that your learners may find helpful, and then share it with them within seconds. The fact that it is stored online also means that they will have access to this list anytime, from anywhere, and that it can never be misplaced. Another great aspect of Google Sheet is that learners can add their own resources that they have found either online or offline. For example, if a learner comes across an article that is relevant to the course topic, he/she can just add it to the list.

3. Embed the spreadsheet into your site

Google Sheets for online education is an app that enables you to embed spreadsheets directly into your site. If you want to share an important sheet with your learners or need to inform them of an update to the sheet, you can simply upload it to your site to allow public access. The app also gives you the option of uploading the entire spreadsheet, or only certain pages of the entire project. As a result, your learners won't even have to leave the site when they want to view the spreadsheets that you've created.

4. Use Google Sheet to create charts and graphs

Google Sheet offers a graphing feature, which enables you to transform any spreadsheet into a chart or graph. Users can also make changes within the graph itself in order to determine how alterations in specific data fields will impact the overall results. You even have the ability to convert your charts and graphs to pictographs, which use images instead of traditional lines. Assignments and group projects can be centered around Google Sheet graphs, as well. You can ask users to develop graphs or charts based upon trends or statistics that tie into the topic of your discussion course or virtual training event, which will help them to more effectively comprehend and memorize the concepts you are trying to convey.

5. Create and edit spreadsheets offline

This application offers you the opportunity to create spreadsheets offline, which you can then upload to Google Sheet once you have internet access. This is especially useful if you are not near a Wifi spot, but still, want to develop a spreadsheet when you have a free moment or you are on the go. Users have the convenience of editing spreadsheets offline, as well, so that they can input feedback and/or questions whenever they like, and then publicly share those comments or spreadsheet additions with their peers at a later time.

6. Make your spreadsheet interactive and engaging with color tabs and clickable links

Aesthetic appeal and organization are two key attributes of any online presentation strategy. Google Sheet allows you to achieve both, by featuring color sheet tabs and clickable links. You can color code various pages of your spreadsheet in order to differentiate them and to make it easier for users to quickly view the information they need. For example, you can create a yellow tab for resources referring to module one, while module two can be purple. The same goes for different presentation courses you may be offering. The clickable links feature gives you the ability to integrate links to important articles, sites, or reference guides within the sheet itself, for added convenience.

7. Convert existing presentation materials into Google Sheet documents

A significant feature of Google Sheets is that you can export your existing presentation materials, such as Excel, PDF, and HTML documents, into Google Sheets documents. Therefore, you won't have to spend precious time typing in all of the data again, nor will you have to allocate resources to outsourcing the conversion process. While many spreadsheet projects would require you to input each piece of information directly into the document, Google Sheet allows you to simply export the formatted data. In other words, quick conversion saves you a great deal of time and expense.

8. Recording Macros to replicate functions

Google has rolled out updates to Sheets, including the ability to record macros - part of the company’s plan to appeal to more business users with it G Suite cloud product portfolio.

Macro recording provides a way to automate repetitive tasks within the G Suite spreadsheet tool, potentially saving users hours of duplicated effort.

The macro recorder lets users record actions within Sheets and then play them back without writing code. Once recorded, a macro is automatically converted into an Apps Script – a Google scripting language derived from JavaScript. This can be later edited to update the macro, rather than forcing users to re-record it completely.

It is also possible to write custom Apps Script functions and import them as new macros.

9. Ability to send bulk emails to customers which do not land in Promotions

Google sheets have an additional add-on feature called Yet Another Mail Merge(YAMM) which allows users to send bulk mails to be delivered to the inbox directly for the customers with a few simple steps that can be easily understood through first time try and it includes basic steps of creating a draft first which would contain the email message along with any pictorial representation or promotional material as necessary and then the draft is saved in the inbox. Now while sending the bulk mail we need to select start mail merge option from the add-on tab in sheet to automatically detect email Ids from columns wherein they are mentioned and it creates an additional column to mention the merge status which shows the sender if the mail has got delivered or not to the recipient. It also mentions whether the mail has been read and acknowledged by the recipient. Through YAMM more than 100 mail messages can be sent to the customers together and it also delivers it in the mailbox and not in promotions tab so there is no chance of lack of delivery which makes it an amazing tool.

Key Differences between Google Sheets and Excel -

  • Google Sheets is cloud-based whereas Excel is a desktop program. With Sheets, you’ll no longer have versions of your work floating around. Everyone always sees the same, most up-to-date version of Sheets, showing the same spreadsheet data.

  • Collaboration is baked into Sheets, so it works extremely well. Excel is still trying to play catch up here.

  • Both have charting tools and Pivot Table tools for data analysis, although Excel’s are more powerful in both cases.

  • Excel can handle much bigger datasets than Sheets, which has a limit of 2 million cells.

  • Being a cloud-based program, Google Sheets integrates really well with other online Google services and third-party sites.

  • Both have scripting languages to extend their functionality and build custom tools. Google Sheets uses Apps Script (a variant of Javascript) and Excel uses VBA.

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