Inherit Data Loss Prevention (DLP) through G Suite Enterprise Edition
Every Organization wishes to keep their data and vital information safe. DLP protects these vital information and prevents loss through inbuilt mechanisms. This article mainly focuses on understanding DLP, its importance in G Suite, its various controls, and finally best practices.
Data Loss Prevention protects organizations from losing sensitive and important information by setting up various policies, processes, and tools. Various Factors can cause data loss, such as natural disasters that could destroy physical data servers, hardware failure, human error, or even a malicious attack. If you are a G Suite enterprise user, Data Loss Prevention will add another layer of protection to prevent sensitive information from being revealed to those who shouldn’t have it.
Importance of DLP in G Suite :
- By using GSuite for your organization you can definitely predict incredible amounts of flexibility and functionality for your Business. Through built-in as well as third party applications, it can definitely handle any computing needs from personal meetings to technical requirements, financial planning, and Marketing needs.
- G Suite helps you to easily store and transmit all the available information. Employees can always cause human error by accidentally exposing documents by sharing with the wrong people, or by using default permissions by letting anyone with a link access and accidentally change the document.
- Bypassing security measures employees can even store information on their personal accounts. A Hacker can easily access the same information of employees through a hacked password, by a left open session or even sending email to the wrong person.
DLP Controls in G Suite :
1. Data Loss Prevention for Google Drive :
Data Loss not necessarily happens due to cybercriminals always. Sometimes data breach or loss may be caused due to simple internal human error. Like, a normal employee could accidentally set the visibility of a file to the public.
But with the right data loss prevention configurations in G Suite this error can be identified and corrected.
2. Data Loss Prevention for Google Shared Drive :
Data loss prevention in Google Shared Drive is almost Similar to Google Drive, the only difference is that Shared Drives are owned by domain. Therefore, DLP rules in Share Drive will apply to each and every employee in the organization. It can also be assigned to groups or organizational units.
3. Data Loss Prevention for GMail :
A huge amount of Data can be lost through email as well. For example a highly confidential data like Employees Social security numbers accidentally attached in the wrong email and sent to someone outside the organization.
Google Admin can set up predefined content rules for scanning both incoming and outgoing email contents. Google Admin can also set up automatic responses like quarantine, reject or modify the message if an employee accidentally sends these types of confidential Social Security numbers.
Some of the Best DLP Practices in G Suite :
1) G Suite Data Security Control
2) Google Cloud Malware Protection
3) G Suite Account Takeover Prevention
4) Security Audits and Reporting
5) G Suite Data Automated Backup
