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Use of Content Compliance in Google Workspace

This article helps you to understand the options offered by Google Workspace to meet your organization's compliance and regulatory requirements, as well as to safeguard your sensitive data.

Use of Content Compliance in Google Workspace

Google Workspace users can set up content compliance for email based on the organisation’s rules, compliance and regulatory requirements. Content compliance is used for scanning text attachments like some particular words and common attachment types, such as .doc, .xls, and .pdf as well as non-ASCII characters. Content compliance rules are based on predefined sets of words, phrases or patterns of text.

Compliance actions -

When a message matches a content compliance rule that is set up by an admin, one of these actions can happen, which will be set up by the admin.

  1. Reject the message
  2. Quarantine the message
  3. Deliver the message with modifications

Let us now get through the steps to configure a Content Compliance.

Requirement : 

  1. Google Workspace subscription
  2. Access of Admin console panel

Step 1:  Log in to admin.google.com and click on the “Apps” tab.

Step 2:  Open Google Workspace.              

Step 3:  Go to the setting of Gmail.     

   

Step 4:   Go to “compliance”.               

Step 5:   (Optional) On the left, select the organization. 

Scroll to the Content compliance setting in the Compliance section and click on checkboxes to  Configure. 

Step 6:   Add expression.

Step 7:   Set routing criteria - If you choose the option to modify the message, you can add header, prepend subject, change route, remove attachment.             

  

Step 8: To reject the messages, select the messages and add a rejection note that will be received by the sender.

Step 9: Click on the Add Setting > Save.

With this, users can successfully set up Content compliance Configuration.




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