Adaptive Group Management: Dynamic Groups in Action

Unlike static groups that need to be manually updated, dynamic groups automatically manage their membership based on specific user attributes. This automation simplifies administration, strengthens security, and ensures that users consistently have access to the appropriate resources.

What are Dynamic Groups?

Dynamic groups in Google Workspace are user groups that automatically manage membership based on defined conditions. When a user's attributes change, their group membership is updated automatically, eliminating the need for manual changes with upto 500 users capacity per group.

Benefits of Dynamic Groups

Dynamic groups use user attributes to manage memberships automatically. They minimize manual updates, improve security, and ensure the right people get access to the right resources.

Dynamic Groups feature Availability

Below Google Workspace licenses providing this functionality.

• Google Workspace Enterprise Standard
• Google Workspace Enterprise Plus
• Google Workspace Education Standard
• Google Workspace Education Plus
• Google Workspace Frontline Standard
• Google Workspace Frontline Starter
• Google Workspace Cloud Identity Premium

Creating Dynamic Groups: A Step-by-Step Guide

Step 1:

Login to admin.google.com and make sure admin ID is assigned with above mentioned Google Workspace licenses.

Step 2:

Admin Console > Directory> Groups > Create Dynamic Group

Step 3:

The required conditions need to be added by clicking on ADD CONDITION and it shows available options with which conditions will be implemented.

Step 4:

For example, the Email address option is chosen and provides the text as “test” and the Department option is chosen and sets the value as IT.

Click on PREVIEW and then click on CREATE DYNAMIC GROUP

If any suspended user should not be present in the newly created Dynamic Group, that Exclude suspended user box should be checked.

Step 5:

As per the rule, any user ID that starts with test and Department set as IT will automatically become a member of this Dynamic Group. Here provide a suitable group name and group mail id then save.

Step 6:

One ID should be created with given 2 conditions and need to check if the user automatically becomes a member of the dynamic group.

Step 7:

After updating with the details, this user will become a member of the created dynamic group automatically.

This is the process to create a dynamic group by adding conditions and automatic user assignment after the provided conditions matched.

Conclusion

Creating dynamic groups in Google Workspace allows organizations to automate user management based on specific attributes like department or location. This reduces manual effort, strengthens access control, and promotes better collaboration. As teams grow and change, dynamic groups help ensure systems remain organized, secure, and responsive to evolving needs.